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Project Coordinator

Project Coordinator

Job Overview:

Position is responsible for the sales order fulfillment process, including management of customer orders from order entry through punch list, providing support to sales personnel, designer, and project managers. Will provide accurate and timely service to customer to ensure customer satisfaction. Coordinates order entry, order management, factory interface and close-out of orders.

Responsibilities include:

• Work with all Sales Personnel, Designers, Project Managers, Accounting and Installation to ensure total customer satisfaction.
• Assist Sales in the creation of proposals per the Sales Person/AM’s write up (should include product listing with prices of SIF file hard copy and file in the I-drive) reviews quote and prints it for sales presentation to customer.
• Create a job card for all new proposals.
• Validate all company proposals; print proposals and proposal analysis for the sales personnel.
• Converts all proposals into orders and sends purchase orders to manufacturers.
• Check daily for any shortages and for shipping information for all company orders.
• Checks acknowledgments against order; resolves discrepancies with vendors (manufacturing errors, freight claims, return authorizations, etc.); verifies ship date with customer, and provides updated status reports.
• Reviews and proofs orders for basic information (ship to, bill to, contract number, etc.) accuracy and completeness.
• Prepares work order packet with clear scope of work (provided by Account Manager/Sales) and delivers to operations.
• Maintains master sales order and work order files for all assigned orders insuring file is complete and up-to date.
• Invoices for all product and service work for assigned sales orders; verifies invoice amounts and balance to customers are accurate.

Salary Commensurate with Experience. Excellence Benefits!

• BS / BA Degree or equivalent preferred.
• Contract Furniture Industry Knowledge is a plus.
• Knowledgeable regarding multiple company vendors.
• Proficiency with preparation of proposals, processing orders and generating reports, data entry.
• Sales support experience.
• Experienced in Excel and Microsoft Word.
• Capable of working via the internet efficiently.

For immediate consideration, please forward a copy of your current resume to info@profrecruiters.com referencing job # or a link to this job.

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