Professional Recruiter Associates

Go to our website »

Project Assistant

Responsibilities:

• Processes owner commitment documents including, but not limited to, Contract, Change Order Proposals, and Change Orders in Constructware and/or AIA software, within 48 hours of issuance from Manager or Project Manager
• Receives executed subcontract commitment documents, records executed date and discount terms in Constructware within 24 hours. Scan exectued document to P-drive and upload in Constructware
• Produces professional written correspondence on own accord and as directed by Manager or Project Manager
• Completes submittal process, as per schedule, and within pre-determined time frame (internal turn-around to be 48 hours)
• Prepares and Tracks RFI’s and Submittals with assistance from Manager or Project Manager as required
• Sends out punch lists to all subcontractors
• Assists with all phases of the bidding process as needed, including preparing invitations to bid, sub call-outs, plan distribution and prepare bid recaps
• Creates and maintains organized and current project files in Constructware, on the P-Drive and in the office
• Provides Superintendents with updated subcontractor and project information
• Prepares notice of completion and project closeout documents within 30 days of project completion
• Organizes and labels field and office files and plans for archiving upon completion of project
• Schedules Project Start-Up and Close-Out Meetings upon direction of Vice President of Construction or Manager or Project Manager
• Run reports and assist Project Manager with monthly cost reports
• Attends weekly construction meetings
• Attends jobsite meetings and records meeting minutes as requested by Manager or Project Manager
• Coordinates with Accounting Department on owner billings and project related accounting issues
• Runs errands as required
• Upload plans into Constructware

Qualifications:

• Minimum two-year experience in similar administrative position preferably in the construction industry
• Intermediate to advanced level in Microsoft Office Applications (Word, Excel and Outlook)
• Beginning to intermediate level in Microsoft Project
• Advanced level in Constructware
• Beginning level in Timberline Accounting
• Beginning to intermediate level understanding of digital images (how to open, view, customize and print them)
• Beginning understanding of blueprints and specifications
• Ability to keyboard at least 50 wpm accurately
• Understanding of CSI construction cost codes
• Strong knowledge of general office procedures and office machines
• Strong organizational skills, flexibility, and the ability to prioritize work assignments
• Extreme attention to detail
• Excellent written and oral communication skills
• Motor vehicle driving record that is consistent with Company and insurance carrier standards and policies

For immediate consideration, please forward a copy of your current resume to info@profrecruiters.com referencing job #1567 or a link to this job.

Job & Company Detail