Project Assistant

  •   Full Time
  •   CA


  • Processes owner commitment documents including, but not limited to, Contract, Change Order Proposals, and Change Orders in Constructware and/or AIA software, within 48 hours of issuance from Manager or Project Manager
  • Receives executed subcontract commitment documents, records executed date and discount terms in Constructware within 24 hours. Scan exectued document to P-drive and upload in Constructware
  • Produces professional written correspondence on own accord and as directed by Manager or Project Manager
  • Completes submittal process, as per schedule, and within pre-determined time frame (internal turn-around to be 48 hours)
  • Prepares and Tracks RFI’s and Submittals with assistance from Manager or Project Manager as required
  • Sends out punch lists to all subcontractors
  • Assists with all phases of the bidding process as needed, including preparing invitations to bid, sub call-outs, plan distribution and prepare bid recaps
  • Creates and maintains organized and current project files in Constructware, on the P-Drive and in the office
  • Provides Superintendents with updated subcontractor and project information
  • Prepares notice of completion and project closeout documents within 30 days of project completion
  • Organizes and labels field and office files and plans for archiving upon completion of project
  • Schedules Project Start-Up and Close-Out Meetings upon direction of Vice President of Construction or Manager or Project Manager
  • Run reports and assist Project Manager with monthly cost reports
  • Attends weekly construction meetings
  • Attends jobsite meetings and records meeting minutes as requested by Manager or Project Manager
  • Coordinates with Accounting Department on owner billings and project related accounting issues
  • Runs errands as required
  • Upload plans into Constructware


  • Minimum two-year experience in similar administrative position preferably in the construction industry
  • Intermediate to advanced level in Microsoft Office Applications (Word, Excel and Outlook)
  • Beginning to intermediate level in Microsoft Project
  • Advanced level in Constructware
  • Beginning level in Timberline Accounting
  • Beginning to intermediate level understanding of digital images (how to open, view, customize and print them)
  • Beginning understanding of blueprints and specifications
  • Ability to keyboard at least 50 wpm accurately
  • Understanding of CSI construction cost codes
  • Strong knowledge of general office procedures and office machines
  • Strong organizational skills, flexibility, and the ability to prioritize work assignments
  • Extreme attention to detail
  • Excellent written and oral communication skills
  • Motor vehicle driving record that is consistent with Company and insurance carrier standards and policies

For immediate consideration, please forward a copy of your current resume to referencing job #1567 or a link to this job.

Job & Company Detail

Company Industry

Architect Industry

Company Size

1 - 9 Employees



Job Category

Construction Industry

Applications Accepted Until

01 January 2030